The Stages of Editing

When I tell people that I'm a freelance editor, it's quite common for people to assume that I spend my days just looking at spelling, punctuation, and grammar. I don't get this reaction from just the general public either. Many writers, especially new writers, also make this assumption. However, editing is so much more.

Editing falls into three main categories:

developmental, which encompasses the rewriting process and critiques;
copyediting, with the line-edits and of course famous punctuation-and-grammar concept;
and proofreading, which occurs after a manuscript is typeset for publication, looking for any errors that were either missed or introduced during the typesetting process.

Each stage is necessary for the production of a publishable book.

The initial drafting of a story is a solitary practice. However, during the different editing phases, it's vital for every writer to seek out those extra sets of eyes to provide objective input. The who and the when will depend entirely on what stage your manuscript is at.

The stages of editing are the same for both traditional and self-publication, it's just the players that may change.

Trick from the Editor’s Hat: Create character style sheets as you go.

Editing is a BIG job, and sometimes it can seem like it's taking forever. Trying to get a story to flow and hit all the emotional beats at the right points… Getting your head around the nuances of voice, show vs tell, and the dialogue flow… And we shouldn't forget the dreaded punctuation and grammar.

But sometimes, editing has nothing to do with voice, writing style, or what might be in the dictionary. Sometimes, it's the little details that define our characters or settings that need to be filtered through an entire manuscript (or multiple manuscripts).

When you are working with a long story, the little details can sometimes get lost among the screes of words in all the random notes and files that might be thrown all over the place. This is particularly problematic when working in a series where particular characters might be used in story after story.

To help keep the little details straight, create character style sheets as you go.

Editors talk to one another.

In my most recent blog post, I wrote about how initial communications with editors are important in forging those editor/writer relationships. From those initial emails, we get a sense of what type of client you'll be.

But there was an aspect to those initial communications that I had alluded to but didn't say. The truth of the matter: editors talk to one another.

We have support networks of our own, and we will lean on each other for support. And we talk to one another about our clients—both the good and the bad.

A good editor would never give out identifying information without the client's permission, but if we encounter a problematic client, we will seek advice from the collective brain trust on what to do. And if we encounter a client who is the client from hell, the red flags are sent throughout the editing community.

I have seen many of these red-flag posts over the years.

But there is a flip side to this too. For those clients who are lovely to work with, we'll bend over backwards to help in whatever way we can. If we're unable to fit them into our schedules, or if we don't work with their genres, we'll help them find another editor. And when our clients have books that are coming out, we will help spread the word.

If you're reading this post, I'm hoping that you want to be classified as a client we editors bend over backwards for. Well, here's how to get onto that list.

BE NICE.

PAY YOUR BILL.

It's that simple.

Trick from the Editor’s Hat: The Top-and-Tail Edit

It doesn't matter how you look at it, editing is a BIG job. Any little tricks to help make things flow are always handy to have.

Here is just one of the many tricks that I employ when editing both my own and clients' writing, giving me a way to examine story flow.

The Top-and-Tail Edit

The idea behind a top-and-tail edit is that you examine the transitions between chapter and sections, looking at the last paragraph(s) of one chapter and reading the first paragraph(s) of the next. Everything in the middle is ignored. This is only looking at the transitions.

This particular idea is highly effective with the development of the cliff-hanger endings.

Play with Screen Brightness and Color Schemes.

You’ve come to the end of a really long day and you would like to do some writing, but you just can’t face that monitor. Time to play around with those monitor settings.

Eye strain is something that plagues many of us in this day and age. We spend so much time on our computers or electronic devices that our eyes just aren’t coping. Many will read their eBooks off of a tablet or smartphone, and that laptop seems to be attached to our limbs. Or we’ll watch the latest movie on that LCD TV mounted on the wall. Between our day jobs and the computer requirements there, and our home lives, no wonder so many of us suffer from eye strain headaches every day.

However, there are some tricks that we can play to keep the eye strain away.Read More→

The Real Cost of Editing

I have recently joined a freelancing site in an attempt to drum up business. Let's face it, struggling writers often don't have a lot of cash; however, in going through the job listings, I've noticed a trend. Many writers don't actually have a true understanding of how much editing really costs.

I have encountered many jobs where a person has a budget of US$10, but they are wanting their manuscript of unspecified length to be fully edited by an experienced editor. That in itself is a complete joke, but the sheer number of them (many of whom are located in the US) has driven me to write this post. I feel the need to highlight to my readers exactly how much time goes into editing, and why you need to be prepared to pay in the order of US$600 – US$3000, in some cases even more, depending on the type of editing you require and the editor's experience.

Developmental Editors are NOT Copyeditors

When I tell people that I'm an editor, the first response that I typically get is something along the lines of, "You must love spelling." It's amazing how many people assume that editing is just looking at the punctuation and grammar, perhaps finding typos. However, this proofreading type of editing is the final stage of the process. Before you get to that point, there are so many other aspects.

I have written about the stages of editing before, posting the below info-graphic about when you need to seek those external eyes and what type of external eyes you need. However, I still encounter many who are confused about what editing really entails.

The Who, What and When of Editing

In this week's post, I thought I'd elaborate on the two main categories of professional editors that you'll likely encounter, and why BOTH are vital to the health (and success) of a story. I'm talking in particular about developmental editors and copyeditors.

Trick from the Editor’s Hat: A List of Crutch Words

You spend hours, days, even weeks editing. You're struggling to get through it — but don't give up. Writing a story is easy; shaping it into something worth reading is where the true talent of the writer lies.

Here is just one of the many tricks that I employ when editing both my own and clients' writing.

CREATE A SPREADSHEET OF CRUTCH WORDS

While writing, we often have a list of words that we'll fall back on when we can't think of another word to write. Sometimes, we don't even realise that we're doing it. It's not until our critique partners, beta readers, or editors point it out to us that we see the repetitive word glaring at us.

"How could I have missed that? It's as obvious as the nose on my face."

Well, it's quite easy to miss things when you don't know that they're a problem. However, the solution is surprisingly simple.

Trick from the Editor’s Hat: Apps that Read Aloud

You spend hours/days/weeks editing and you're struggling to get through it. Here is just one of the many tricks one could when editing.

Use an app to read your story to you

Many will happily agree that hearing a passage will trigger different editing skills than reading a passage. When we read a passage, our brains often fill in the missing words or correct the awkward sentence so it reads as we think it should, but it's not what it says. As mentioned in a previous post, reading a passage aloud allows you to register unnatural dialogue, awkward phrases and many other things that could have been missed.

Let's face reality: not everyone is comfortable with reading things aloud to themselves, but there is a solution. There are apps out there that will read a story to you.

Trick from the Editor’s Hat: Use Paper or an Ebook Reader

You spend hours/days/weeks editing and you're struggling to get through it. Here is just one of the many tricks that I employ when editing both my own and clients' writing.

Use Paper or an eBook Reader

I never do all my editing directly on the computer. The back-lit screen is too much on my eyes. The smooth reflective surface will catch the overhead lighting, adding to the eye strain. This is why I don't use a tablet for editing either. They too are back-lit and reflective. No, when I can, when the size of a document permits me, I will print out the manuscript and pull out my trusty red pen, writing all over that printed document. In those instances where the manuscript is too large, say 100k words, then out comes my Kindle and I'll read the document on that, adding comments and notes to the file as I go. (Yes, you can do that on a Kindle.)